Case Study: Global Fragrance company streamlines compliance with Pollux
Pollux was approached by a well known perfume manufacturing company to help them with meeting strict guidelines/regulations and managing their vast list of rare inventories.
Keeping track of ingredient compliance might be a little challenging when working with hundreds of goods. We were slowed considerably by using spreadsheets alone to track ingredients and claims. We required a solution that would allow us to centrally manage all of our compliance records.
Pollux was approached by a well known perfume manufacturing company to help them with meeting strict guidelines/regulations and managing their vast list of rare inventories. These inventories also had a few items on NO import/export list and needed to be controlled and closely monitored.
- Fulfilling stringent government requirements
- Simplifying correspondence with several brand partners
- Keeping track of numerous components and product claims
- Regulatory compliance streamlined
- Data extraction for reports and audits that is simple
- Confirmation of product information
- Database of all ingredients
- Products are easily blocked from imports and POs.
The company's compliance head, emphasised that their company’s priority was customer wellbeing by complying with ingredients legislation, as well as the challenges that this entailed.
“We made the decision to introduce Pollux so that we could store all the information from our brands in one place, knowing it was accurate and up-to-date at all times.”
Today, our teams no longer need to manually look up product information and compliance documents, everything they need is right at their fingertips thanks to Pollux PLM.
As stated by the head of compliance - “Our reporting requirements are important to make sure we’re prioritizing the wellbeing of our customers and staying on top of the latest regulations. As we grew as a business, doing this manually started to take up a lot of time. Pollux PLM simplified this process for us and ensured our data was accurate and traceable back to each individual product”.
Our teams have saved time, improved processes with brand partners, sped up the compliance process and streamlined new product introductions.
Our client wished to automate current procedures pertaining to ingredient compliance because of the beauty and wellness industry's explosive growth, shifting consumer preferences, and product portfolio development.
It was crucial that teams could easily access all product information in one location, including claim documents, artwork files, and ingredient lists.
We sought out a back-end solution that offered a safe data environment. According to our customer, we cannot approve products with missing documentation or incomplete ingredient data; every product must be compliant.
In order to manage massive amounts of product specification data and ensure that every product satisfies stringent compliance requirements, our customer decided to use Pollux PLM for fragrance manufacturing.
When introducing new goods, closely collaborating with brand partners, we ask companies for their full formulations (BOMS) and other necessary papers, such artwork. The compliance team can quickly determine whether anything is missing, such as supporting paperwork for a claim, such "responsible sourcing," after this is automatically uploaded to Pollux PLM.
Faster Product Launches "By consolidating our reviews into one location, Pollux PLM, we are approving new items more quickly than ever before. Instead of learning about this later, we may contact our brands immediately if we determine we need more data.
We can construct a comprehensive library of globally recognised ingredients, monitor claims, and impose restrictions on components or claims by nation. Thanks to Pollux PLM, this is now being completed much more quickly and smoothly.